3 Tax Recordkeeping Tips for Employers [Video Blog]

Posted on Jul 20, 2017 6:00:00 AM

You may not give much thought to doing your taxes outside of tax season, but some of the expenses you pay during the year might qualify for money-saving tax credits or deductions come tax time. If you organize your tax records now, you'll make tax filing easier and faster when you do them next year. It also helps reduce the chance that you'll lose a receipt or statement that you need. 

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5 Tips on Payroll Outsourcing for Employers

Posted on Aug 1, 2013 7:30:00 AM

Many employers outsource their payroll and related tax duties to third-party payers such as payroll service providers and reporting agents. Reputable third-party payers can help employersOutsourcing Payroll streamline their business operations by collecting and timely depositing payroll taxes on the employer's behalf and filing required payroll tax returns with state and federal authorities.

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Employee Termination: Checklist & Guidelines for Employers

Posted on Jul 26, 2013 7:30:00 AM

Termination is never an easy part of a manager’s job. But the steps you take beforehand can reduce the difficulty and the company’s possible exposure to wrongful termination lawsuits.

HR experts agree that firing an employee shouldn’t come out of the blue. Termination should beTermination the final step in a thorough process of establishing company policy, regular performance evaluations, constructive discipline and dispassionate consideration of the employee’s risk and value to the company.

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Summary of Benefits and Coverage (SBC): 3 FAQs for Employers

Posted on Jul 19, 2013 7:30:00 AM

As a reminder, starting with plan years and open enrollment periods beginning on or after September 23, 2012, employees must be provided a standard summary of benefits and coverage (SBC) notice explaining what the plan covers and what it costs. Below are three key areas of importance that employers should know about related to SBCs. 

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4 Must-Have Forms and Records for New Hires

Posted on Jun 27, 2013 7:30:00 AM

As an employer, one of your most important responsibilities when hiring new employees is to complete and secure necessary forms and records. The following are key steps involved in the new hire process:

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Contract Worker Safety—What Employers Should Know

Posted on Jun 12, 2013 7:30:00 AM

As a host employer for contract workers, if you thought that you didn't have to worry about safety issues, think again. OSHA (the U.S. Occupational Safety and Health Administration) recently announced that it is increasing its vigilance with regard to temporary worker safety in a memorandum released in April. The agency stated in the memorandum that, "Given the number of temporary workers and the recent high profile fatal incidents, the agency is making a concerted effort using enforcement, outreach and training to assure that temporary workers are protected from workplace hazards." 

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2013 Group Health Plan Notices Calendar—Free Download

Posted on May 16, 2013 7:30:00 AM

Keeping track of so many different notice requirements for employer-sponsored group health plans can be challenging for any sized company. With the 2013 edition of our Group Health Plan Notices Calendar, companies can stay ahead of the curve with bottom line information on required notices, including who must receive them, who must provide them and when notices are due. Simply click on the link below to download your free copy.

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How to Prevent Workplace Injuries and Protect Your Employees

Posted on May 10, 2013 7:30:00 AM

Workplace injuries are an unfortunate reality—well over a million injuries occur each year according to the Bureau of Labor Statistics. To minimize the incidence of workplace injury due to dangerous working conditions, the federal government passed the Occupational Safety and Health Act of 1970 (OSH Act). The OSH Act requires employers to provide their employees with working conditions that are free of known dangers. The Act also created the Occupational Safety and Health Administration (OSHA), which sets and enforces protective workplace safety and health standards.

Key Employer Responsibilities Under OSHA 

OSHA regulations protect employees and employers alike from the injuries, lost wages and productivity and, ultimately, the potential litigation surrounding unsafe work conditions. OSHA has outlined a set of employer responsibilities, which dictates that employers must:

  • Provide a workplace free from serious recognized hazards and comply with standards, rules and regulations issued under the OSH Act.
  • Examine workplace conditions to make sure they conform to applicable OSHA standards.
  • Make sure employees have and use safe tools and equipment and properly maintain this equipment.Workplace Safety
  • Use color codes, posters, labels or signs to warn employees of potential hazards.
  • Establish or update operating procedures and communicate them so that employees follow safety and health requirements.
  • Provide safety training in a language and vocabulary workers can understand.
  • For employers with hazardous chemicals in the workplace, develop and implement a written hazard communication program and train employees on the hazards they are exposed to and proper precautions (a copy of safety data sheets also must be readily available).
    • Provide medical examinations and training when required by OSHA standards.
  • Post, at a prominent location within the workplace, the OSHA poster (or the state-plan equivalent) informing employees of their rights and responsibilities.
  • Report to the nearest OSHA office within 8 hours any fatal accident or one that results in the hospitalization of three or more employees.
  • Keep records of work-related injuries and illnesses (employers with 10 or fewer employees and employers in certain low-hazard industries are exempt from this requirement).
  • Provide employees, former employees and their representatives access to the Log of Work-Related Injuries and Illnesses (OSHA Form 300), and post the summary of the OSHA log of injuries and illnesses (OSHA Form 300A) on February 1, and for three months.
  • Provide access to employee medical records and exposure records to employees or their authorized representatives.
  • Provide to the OSHA compliance officer the names of authorized employee representatives who may be asked to accompany the compliance officer during an inspection.
  • Not discriminate against employees who exercise their rights under the Act.
  • Post OSHA citations at or near the work area involved. Each citation must remain posted until the violation has been corrected, or for three working days, whichever is longer. Post abatement verification documents or tags.
  • Correct cited violations by the deadline set in the OSHA citation and submit required abatement verification documentation.
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8 Topics to Include in Your Employee Handbook

Posted on Dec 14, 2012 7:30:00 AM

An employee handbook is an important tool you can use to effectively communicate information regarding your company's policies, practices, and employee benefits. A well-written handbook sets forth your expectations for your employees, and describes what they can expect from your company.

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Remember to Provide Medicare Part D Creditable Coverage Notices Before Oct. 15th

Posted on Oct 8, 2012 7:30:00 AM

As a reminder, the Medicare fall open enrollment period now begins on October 15th and ends December 7th. This means that sponsors of group health plans (including employers) that provide prescription drug coverage must notify Medicare eligible individuals with prescription drug coverage under the plan whether the coverage is creditable prior to October 15th.

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