Today, we’re going to discuss one of the most essential—if not the most glamorous—tasks in HR management: employee recordkeeping. Knowing which records to keep, how to store them, and for how long can spare you administrative and legal headaches. We’ll take a look at how recordkeeping works, and offer you some easy to follow do’s and don’ts to guide your efforts.
Employers typically keep a number of different employee records, often called personnel files, as a way of documenting an employee’s relationship with a company. In certain instances, documentation in a personnel file can provide important supportive data—for example, to show an employee’s discipline history in support of a termination. The personnel file can also track performance goals, leaves of absence, and any employment-related agreements.