We are discussing how to write a good job description. If you're just getting started, these tips can help you understand the essential steps for how to write a good job description. And if you already have job descriptions in place, now is a great time to review them in light of these guidelines–you may discover it's time for some revisions!businessman_800px

Job descriptions are an essential part of hiring and managing employees. In addition to helping you recruit and hire the right candidates, these written summaries serve as a key basis for outlining employees' performance expectations, job training, job evaluation, and career advancement.

A good job description should be...

  • Practical,

  • Clear, and

  • Accurate.

The following tips from the U.S. Small Business Administration may assist in crafting effective job descriptions.


A job desciption should include:

  • Individual tasks

  • Methods used to complete tasks

  • Purpose and responsibilities of the position

  • Relationship of the position to other jobs

  • Job title

  • Objective

  • Summary of job

  • Job specifications

  • List of duties

  • Relationships and roles

*Tip: Review job descriptions on a regular basis as tasks and requirements may change. You want to make sure you have realistic expectations about the job*

Writing Style Tips:

  • Use a verb and object format with explanatory phrases

    • Ex: "Greets office visitors and personnel in a friendly and sincere manner."

  • Always use present tense verbs

  • Use explanatory phrases about why, how, where, or how often, if necessary

  • Use unbiased terminology

  • Avoid using adverbs or adjectives that are subject to interpretation (e.g., frequently, some, complex, etc.)

Finally, make sure you comply with nondiscrimination laws. You should be conscious of state and federal anti-discrimination laws as you develop and update your job descriptions.

For example, federal law generally prohibits discrimination against a job applicant or employee because of:

  • Race

  • Color

  • Religion

  • Sex (including pregnancy)

  • National origin

  • Age (40 or older)

  • Disability or genetic information

Many state nondiscrimination laws include additional protected classes, such as family status or sexual orientation. If you have any questions regarding whether a particular job requirement or statement is legal, please consult an employment law attorney who knows your state laws.

For a 'limited-time,' try our 'Sample Job Description Tool' for FREE...click the button below to get started today!

Try the Sample Job Description Tool

Topics: Hiring Process, Job Description

Subscribe by Email

New Call-to-action

Recent Blog Posts

Blog Posts by Category

see all

Let's Be Friends: Connect with Us