We are going to discuss three steps you should take to prepare for a termination meeting.
1. Thoroughly review the employee’s personnel file. Be sure to familiarize yourself with the employee's work record and the reason for termination. It is essential that you explain to the employee why the decision to terminate his or her employment was made. Failing to provide an explanation or providing a false explanation may later support an employee claim that the reason was a pretext for unlawful discrimination or other unlawful treatment.
2. Identify property to be returned (access cards, company credit cards, etc.) You should also prepare the employee’s final paycheck. In many states, the final check must, by law, be delivered at the time of termination. In some states, accrued but unused vacation time or paid time off (PTO) must also be compensated in the final check at termination. Review our final paycheck section for more information regarding final paychecks in your state.
3. Prepare a termination packet. The packet should be hand-delivered at the termination meeting. This includes a termination letter, benefits summary, and information regarding unemployment compensation.
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